Drivers X3

Drivers (X3)

The Catholic Relief Services (CRS) country program was established in 2000, and administers a varied and diversified portfolio of nutrition, health systems strengthening, food and security economic growth and livelihoods, orphans and vulnerable (OVC) research and HIV and AIDS programs. Catholic Relief Services out the commitment of Bishops of the United States to assist the poor and the vulnerable overseas.

Job Purpose

  • This position exists to transport CRS staff and partners/clients to and from relevant destinations in a safe and comfortable manner.
  • The position will also carry out messenger services and will deliver mail and other goods to specified recipients.

Key Responsibilities

  • Ferrying of Employees/clients
  • The incumbent shall transport staff/clients as directed by the Fleet Manager once the Vehicle Request form has been signed and approved by the relevant supervisor requiring the transport.
  • The Driver will ensure that all passengers are wearing seatbelts and will assist with seat adjustments when necessary.
  • The Driver will load luggage in a logical manner that allows easy retrieval and maximum usage of luggage space.
  • The incumbent shall transport passengers at a comfortable speed which is in line with the applicable road limits and a maximum of 110km/hr.
  • As per CRS policy and will also ensure that he/she travels within the stipulated time of between 06:00hrs in the morning and ensuring that the vehicle is parked by 18:00hrs in the evening.
  • He/she will ensure that the passengers are in good health; when travelling long distances the Driver will stop to allow passengers to stretch and take a break to avoid joint pain etc.
  • When transporting non-CRS employees who are Partners, the Driver will ensure that the passenger signs 2 copies of the waiver document, one will be submitted to the Fleet Manager and the other will remain with the passenger.
  • The driver will conduct daily checks of the vehicles using the vehicle checklists to ensure that all required equipment is available in the vehicle.
  • The driver will verify the presence at all times in the car of the vehicle log book, discharge of responsibility forms, trip leaders checklist, constant companion, the tools and spare parts as mentioned as per vehicle checklist and signed for by him/her in the log book, a complete first aid kit and spare tyre(s) in good condition.

Mail Delivery

  • The incumbent shall deliver mail and other goods to external clients.
  • He/she will request addresses and details of clients for mail drop off purposes.
  • The Driver will ensure that deliveries are signed for as proof of receipt.
  • Vehicle Management and Maintenance
  • The incumbent will ensure that vehicles are clean and in good working condition at the beginning of the day.
  • He/she shall notify the Fleet Manager when the vehicle is due for service (after 500kms) and will advise the Manager of any other vehicle malfunctions.
  • Once vehicle service has been approved the Driver will take the vehicle for service and will also be responsible for vehicle collection.
  • On a daily basis, the incumbent must complete the vehicle log sheet and record his/her starting mileage, arrival mileage (at destination) as well as mileage upon return to the CRS premises. He/she will ensure that the passenger signs the log sheet as confirmation.
  • The incumbent will also complete the Security book when leaving the premises.
  • The Driver will ensure that the vehicle has a medical aid box at all times for passenger safety.
  • In the event that the Driver receives a ticket for breaking road rules, the ticket will be paid for by the incumbent.
  • In the event of an accident, the incumbent will notify the Fleet Manager and proceed to the Police Station to get a police report. If anyone is injured the Driver must take the individual for medical attention first before proceeding to the Police Station.
  • On a daily basis collect completed log sheets data for all vehicles so that data can be entered into VMS. When not in the field the driver will enter log sheet data, fuel expenses and maintenance expenses in the VMS database.
  • Ensuring that all relevant trip documentation such as trip leader checklist, CRS waiver, fuel request voucher, are available at all times in the vehicles.
  • Major Challenges and Problem Solving
  • Arriving at destinations within the stipulated travel timeframes whilst adhering to policy speed limits
  • Delegated Freedom to Act
  • Delegated freedom to act is limited by the Road Traffic Act, internal policies and procedures as well as other written instructions.

Most important contacts

Internal Contacts:

  • Fleet Manager
  • DCOP(OE)
  • All Staff

External Contacts:

  • Clients
  • Partners
  • Suppliers

Education and Qualifications

  • Grade 12 certificate
  • Class C Driver’s License or better
  • Defensive Driving Certificate

Experience

  • 3-5 years relevant experience
  • Competencies & Skills
  • Customer service orientation
  • Flexibility
  • Planning & organizing
  • Computer literacy

How to Apply

Email a cover letter and current CV (inclusive three contactable referees) in MS Word format to:

Application deadline: 28 Mar
Email applications to
crszambiajobs@crs.org

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